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Views: 199 Author: XianDa Publish Time: 2024-12-06 Origin: Site
Content Menu
● How to Mount Stanford Medicine Box in Finder
● What is Stanford Medicine Box?
● Mounting Stanford Medicine Box in Finder
● Navigating Your Stanford Medicine Box in Finder
● Working with Files in Box Drive
● Searching Your Stanford Medicine Box
● Data Security Considerations
● Advanced Features of Box Drive
>> Integration with Other Applications
● Mobile Access to Stanford Medicine Box
● Best Practices for Using Stanford Medicine Box
Stanford Medicine Box is a powerful cloud storage solution that allows users to access their files from anywhere, on any device. One of the most convenient ways to interact with your Stanford Medicine Box files is by mounting it directly in Finder on your Mac. This article will guide you through the process of setting up and using Box Drive to seamlessly integrate your Stanford Medicine Box files with your local file system.
Stanford Medicine Box is an enterprise document management system provided by Stanford Medicine for faculty, staff, and students across Stanford Health Care, Stanford Children's Health, and the School of Medicine. It offers secure access to files anytime, anywhere, and on any device through the cloud.
Box Drive is an application that enables you to stream files stored in Medicine Box directly to your desktop. This means you can access all your Medicine Box files from the comfort of your desktop without using much of your actual hard drive space.
Key features of Box Drive include:
- Searching and accessing all your files stored in Box right from your desktop
- Automatic appearance of shared files, including read-only ones
- Automatic version retention every time you save a file
- Reduced risk of data loss by storing files in the cloud
- Minimal use of local hard drive space
To mount Stanford Medicine Box in Finder, you first need to install Box Drive. Here's how to do it:
1. Visit the Stanford Medicine Box Service Portal at https://med.stanford.edu/box.html.
2. Look for the "Box Drive" section and follow the link to download the installer.
3. Once downloaded, run the installer package.
4. Follow the on-screen instructions to complete the installation.
Box Drive Installation
After installation, you need to log in to Box Drive:
1. Open the Box Drive application from your desktop.
2. Enter your Stanford Medicine email address and click "Log In".
3. Choose your institution (Stanford University, Stanford Health Care, or Stanford Children's Health).
4. Authenticate using your institutional credentials (SUNet ID, SID, or network username).
Box Drive Login
Once you've logged in, Box Drive will automatically mount your Stanford Medicine Box in Finder. Here's what you'll see:
1. Open Finder on your Mac.
2. In the sidebar, you should see "Box" listed under Locations.
3. Click on "Box" to access your Stanford Medicine Box files and folders.
Box in Finder
When you open your Stanford Medicine Box in Finder, you'll notice a familiar folder structure:
1. Your name's externally shareable files folder
2. Your name's files folder (safe for PHI & PII data)
Remember, you can only create new folders and upload files within these folders, not at the root level of your Box account.
Using Box Drive, you can work with your Stanford Medicine Box files just as you would with any local file:
1. Open files directly from Finder by double-clicking them.
2. Edit files using your preferred applications.
3. Save changes, and they'll automatically sync back to Box.
4. Create new files and folders within your Box Drive folders.
Box Drive makes collaboration easy:
1. Right-click on a file or folder in Finder.
2. Select "Share" from the Box Drive context menu.
3. Enter the email addresses of your collaborators.
4. Choose the appropriate permission level.
Remember, when sharing PHI or PII, only share with other Stanford Medicine Box users within the "Files" folder.
Sharing in Box Drive
Box Drive includes a powerful search feature:
1. In Finder, click on your Box Drive folder.
2. Use the search bar at the top of the Finder window.
3. Enter your search criteria.
4. Box Drive will search through all your Box files and display the results.
Stanford Medicine Box is approved for storing all data types, including Protected Health Information (PHI) and personally identifiable information (PII). However, it's crucial to follow these security guidelines:
1. Only access Stanford Medicine Box from a verifiably encrypted and password-protected computer or mobile device.
2. Look for the "Safe for PHI & PII" label when storing sensitive information.
3. Be cautious when sharing files, especially those containing PHI or PII.
Box Drive automatically keeps track of file versions, allowing you to revert to previous versions if needed:
1. Right-click on a file in Finder.
2. Select "Box" from the context menu.
3. Choose "Version History" to view and restore previous versions.
Enhance collaboration by adding comments and tasks directly to files:
1. Right-click on a file in Finder.
2. Select "Box" from the context menu.
3. Choose "Add Comment" or "Create Task" to communicate with collaborators.
Box Drive integrates seamlessly with various productivity tools:
- Microsoft Office: Edit Word, Excel, and PowerPoint files directly from Box.
- Adobe Creative Cloud: Access and edit design files stored in Box.
- Slack: Share Box files directly in Slack conversations.
While Box Drive is the recommended method for accessing Stanford Medicine Box files, it's worth noting the differences between Box Drive and the older Box Sync application:
| Feature | Box Drive | Box Sync |
| File Access | Streams files on-demand | Downloads all files locally |
| Storage Usage | Minimal local storage | Requires significant local storage |
| Offline Access | Selective file syncing | All synced files available offline |
| Performance | Faster for large file collections | May slow down with large numbers of files |
While this guide focuses on mounting Stanford Medicine Box in Finder, it's important to note that you can also access your files on mobile devices:
1. Download the Box mobile app from your device's app store.
2. Log in using your Stanford Medicine credentials.
3. Access, edit, and share files on the go.
Box Mobile App
To make the most of your Stanford Medicine Box experience:
1. Organize your files and folders logically.
2. Use descriptive file names for easy searching.
3. Regularly review and remove unnecessary files to maintain a clean workspace.
4. Take advantage of Box Notes for collaborative document creation.
5. Use Box's built-in preview feature to quickly view files without downloading them.
If you encounter issues with Box Drive:
1. Ensure your computer meets the system requirements.
2. Check your internet connection.
3. Try logging out and logging back in to Box Drive.
4. Contact the appropriate help desk for your Stanford Medicine affiliation.
1. Q: Can I use Stanford Medicine Box on my personal device?
A: Yes, you can access Stanford Medicine Box on personal devices, but they must be encrypted and password-protected.
2. Q: How much storage space do I get with Stanford Medicine Box?
A: Stanford Medicine Box provides ample storage space, but for specific quotas, check with your department administrator.
3. Q: Can I access Stanford Medicine Box offline?
A: With Box Drive, you can mark files for offline access, allowing you to work on them without an internet connection.
4. Q: Is it possible to recover deleted files in Stanford Medicine Box?
A: Yes, Box keeps deleted files for a certain period. Contact support if you need to recover a deleted file.
5. Q: Can I use Stanford Medicine Box for storing research data?
A: Yes, Stanford Medicine Box is suitable for storing research data, including PHI and PII, within the appropriate folders.
While this article focuses on mounting Stanford Medicine Box in Finder, it's worth noting that in the broader context of medical document management, there are various solutions available. For instance, a medicine paper box factory might use specialized document management systems tailored to their production and quality control needs. However, the principles of secure file storage, easy access, and collaboration remain consistent across different industries and use cases.
In the context of a medicine paper box factory, efficient document management is crucial for maintaining quality control, tracking production processes, and ensuring compliance with regulatory standards. While Stanford Medicine Box is designed for healthcare and research environments, similar principles of secure cloud storage and easy access apply to manufacturing settings as well.
A medicine paper box factory might use a document management system to:
1. Store and organize product specifications and design files
2. Manage quality control documentation
3. Track production schedules and inventory
4. Maintain compliance records for regulatory inspections
5. Collaborate on packaging designs with clients and internal teams
By implementing a robust document management system, a medicine paper box factory can streamline its operations, improve collaboration, and ensure that all necessary documentation is readily available when needed. This can lead to increased efficiency, reduced errors, and better overall quality control in the production of medicine paper boxes.
